Upcoming Compliance Requirement: OSHA Form 300A Must Be Posted by February 1

As the new year progresses, employers must prepare for an important annual compliance requirement: the posting of the OSHA Form 300A, the Summary of Work-Related Injuries and Illnesses. This mandatory posting period, beginning on February 1 and ending on April 30, is a critical aspect of Occupational Safety and Health Administration recordkeeping regulations. Employers should act now to ensure they are ready to meet these obligations.

What Is the OSHA Form 300A?

The OSHA Form 300A is a summary of the work-related injuries and illnesses recorded on the OSHA Form 300 throughout the previous calendar year.

It includes:

  • Total number of work-related injuries and illnesses
  • Total days away from work or days of restricted duty
  • Types of injuries and illnesses experienced
  • The average number of employees and total hours worked during the year

Unlike the OSHA Form 300, which documents detailed information about each individual injury or illness, the OSHA Form 300A provides a high-level annual summary intended to be publicly posted in the workplace for employee awareness and transparency.

Who Is Required to Post the 300A?

Employers with 10 or more employees in non-exempt industries are required to post the Form 300A. Certain low-risk industries, such as retail trade, financial services, and education, are exempt from these requirements unless specifically instructed by OSHA.

Certain low-risk industries, such as retail trade, financial services, and education, are exempt from these requirements unless specifically instructed by OSHA.

Posting Requirements

  • Visible Location: The 300A summary must be displayed in a conspicuous location where notices to employees are customarily posted, such as break rooms or employee bulletin boards.
  • Posting Period: The summary must be posted from February 1 to April 30, providing employees access to a clear overview of the previous year’s workplace safety record.
  • Certification: The OSHA Form 300A must be certified by a company executive, such as the owner, corporate officer, or highest-ranking official on-site, to affirm the accuracy of the data.

Steps to Ensure Compliance

To prepare for the posting deadline, employers should take the following steps:

  • Review and Verify Records: Ensure that all work-related injuries and illnesses from the prior calendar year have been accurately recorded on the OSHA Form 300.
  • Complete the Form 300A: Use the data from the Form 300 to complete the 300A summary. Double-check totals for consistency and accuracy.
  • Obtain Executive Certification: Have the completed Form 300A reviewed and signed by a company executive.
  • Post in a Visible Location: Display the certified Form 300A in an area accessible to all employees.
  • Retain Records: Employers must keep Form 300, Form 300A, and Form 301 for at least five years, even after the posting period ends.

Common Mistakes to Avoid

  • Failing to post by February 1
  • Incomplete or inaccurate data
  • Not properly certifying the form
  • Posting in locations that are not accessible to employees

Benefits of Compliance

Meeting OSHA’s recordkeeping and posting requirements offers several advantages, including:

  • Reinforcing an organization’s commitment to employee safety
  • Promoting transparency around workplace injury and illness data
  • Reducing the risk of citations, fines, or penalties associated with noncompliance

Will You Be Ready by February 1?

With the February 1 deadline approaching, employers should prioritize the completion and posting of the OSHA Form 300A. This requirement is not just a regulatory obligation but an opportunity to foster trust and accountability within the workplace. By acting promptly and accurately, employers can ensure compliance and contribute to a safer, healthier work environment.

This requirement is not just a regulatory obligation but an opportunity to foster trust and accountability within the workplace.

If you have questions about the OSHA 300 log requirements or need assistance completing the form, reach out to Cardinal Compliance Consultants.



from Cardinal Compliance Consultants https://cardinalhs.net/blog/osha-form-300a-posting-requirements/
via Cardinal Compliance Consultants

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